Outline for an Organized and Managed of Factory

(Issued by: Nguyễn Trí Tùng - Could be adjust for upon requested)

I.Administrative & human resources management of the factory

A.Organized Human Resources

1.Continually invest in human resources through cross-training (for mastery of multiple skills), education, job and career path rotation such as: beginning from level one to level seven depend on other industries

2.Training to group & team leader: including some group leaders, shift leaders, quality control leaders, improvement & development product leader , production line leader (such as: technical training, advanced training)

3.Planning to new managers in the future: including the shop foreman, production line leader, managers of QC, technical manager through in several short and long training courses (inside or outside factory, Vietnamese the chamber of commerce and industry)

4.The system of Salary scale

a)Set up the standard of salary scale based on some coefficient & level from state-owned of salary scale (applying for various industries) including some allowances

b)Seniority (the length of service): based on their length of service

5.Promotion regulation

a)The length of service’s standard

b)Contribution about expand the factory from theirs initiative (e.g. at five percent or above)

c)How percentage did they make to fulfill theirs tasks (e.g. at above seventy percent)

6.Labor union and labor law

a)Labor union: performing labor union in the out of the time working and reporting to the board of director periodically

b)Social insurance and heath insurance: obeying the labor law in force

7.

Commend & rewarding - discipline (this vote in from any good & excellent standards of factory from some workers) workers should be making to vote in every week, month, quarter for a-half year and yearly (e.g. level A= average, B= advanced, C= good). Performance of any selecting through discussion model workers regularly which one will be make theirs encouragement and will be making some motivated to theirs contribution from a lot of initiative and improvement on the production line of the factory.

B.Administrative Management of Factory

1.Managed to the working time and managed to go on a mission for the outside factory

a)Managed to the working time: any staffs and workplaces must be doing on time of their working time every day, in some case, they are late over five minutes, must be call them to warning (order), if they are late for three time, must be make a themselves-criticism in writing

b)Going on a mission for the outside factory: when any staff go on a mission or business for the outside factory must be permit of theirs high authorities in writing

2.Management of administrative to specialized assets, specialized equipments & tools: when they move from one place to another (outside of the factory) they must be permit of the senior for responsible in writing

3.Arranged to some working place for all division in the factory: they must be arrange some suitable for within theirs activities (such as: office division; administrative, human resources, accountant, statistics – warehouse division & coordinating the transport system, et cetera)

II.Organized to Accountant Division of Factory

A.Organized:

1.The chief accountant of factory responsible for reporting of a balance sheet to the chief accountant of company

2.Stores accounts responsible for in store & out store of raw materials, products, equipments & tools in writing

3.Warehouse-keeper responsible for quantities in store & out store of raw materials, products, equipments & tools in the warehouse of factory

BManaged:

1.Managed to all of assets, equipments, tools, raw materials: they must put theirs specification, actual value and time-limit of use in card.

2.Allocated and keeping track of any expenses, raw material norm from the planning was approved of high authority

3.Keeping track all of cost price of product and post it in the accounts book

III. Production and Operations Management

A.Organized:

Including planning & statistic section and operational section, quality control section such as: leader of planning & statistic section, manager of shop-floor or workshop for every product, the chief of production line (every step), team leaders for the different steps in the manufacturing process

B.Operation:

Checking all products is making before acceptance to in store (according to approval measured standard) every section is function as follow:

1.Planning & Statistic Section:

a)Setting up a production plan based on some place differ orders and predetermined order (of annual, a quarter & every month)

b)Production schedule is including: determined how many kind of material will be manufacture (involved; particularly, quality, quantity & timely) - Materials Requirements Planning (MRP)

c)Making to all of order note of raw material, fuel, equipment & tool to make any produce

d)Reporting all of raw materials of use after production

·Any leftover or shortage and some quantity of damaged

·In case: they must be point out any main cause from them

e)Comparing between raw material standard with raw material was use in reality (putting forward some ideas to improve the style of work)

f)Performing to time-keeping of workers

·Administrative & direct production management (such as: output-link salary)

g)Providing these figure for any section concerned with them

2.Action Plans:

·Performance of production in compliance the order note from planning & statistic section

·Carry out the action plan from them

·Capacity Requirements Planning (CRP)

·Moderation in Production (Gantt Chart – Johnson method)

IV.Technical and Quality Control Division

A.Technical:

Technical group must be ensuring all of machineries, production lines & specialized equipments in good condition. Carry out some maintenance & improved planning. Controlling all of production lines fifteen minutes before working time go on

B.Quality control:

Quality control group must be performed a verifiable regularly to control product quality – I suggest to apply ISO 9001:2008 Implementation

V.Research and development division